Published in accordance with the Transparency Code 2015 and compliant with the Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018.
See Section TWELVE below for further details and also to view
the Accessibility and Document Accessibility Statements.

See also for additional parish information

Two Casual Vacancies exist on the Parish Council (as at 12th May 2021) – Notices CVP1 & CVP3 (below) refer.

Section ONE: Meetings

Date of next scheduled Council meeting(s):

An Ordinary Meeting on Wednesday 9th June 2021 – 7.00pm
(This meeting will be held in person at Chardstock Community Hall)

An Extraordinary Meeting to be held on Thursday 27th May 2021
at 7pm (to be held in the Community Hall – main hall)

The Annual Meeting of the Parish Council (previously scheduled
for the 12th May 2021) was brought forward to the 5th May
2021 on the advice of NALC/DALC/SLCC. The draft minutes
are published below.

The Annual Parish Meeting which was scheduled for the 28th April
2021 has been postponed until a future date (as yet undetermined)
in light of continuing CV19 restrictions in force presently.

Link to Agenda (PDF format) for forthcoming meeting(s)

Agendas for the above meetings will be published here beforehand.

Link to meeting papers (PDF format) for forthcoming meeting

Papers to be published here shortly.

Links to the Minutes (PDF format) of Council meetings held during last 12 months, previously approved (or still in draft form):

Minutes of meetings prior to this can be obtained from
Clerk upon request.

Section TWO: Councillors

List of Councillors with contact details and positions held within Council

Cllr. Caroline Wilson (Chair of Council) – 01460 220367

Cllr. Pauline Greer (Vice-Chair of Council) – 07841 201628

Vacancy (May 2021)

Cllr. Ian Cockburn – 07799 764218

Cllr. Vince Conroy – 01460 221997

Vacancy (May 2021)

Member’s Register of Interest forms can be accessed via the link below:

Devon County Councillor for Chardstock (elected 2021)
Cllr. Iain Chubb;

East Devon District Councillor for Chardstock (elected 2019)
Cllr. Paul Hayward;

Section THREE: Spending

Items of expenditure over £100 for the current financial year
This information will be published after the year end ie. March 31st 2022

Items of expenditure over £100 for the previous financial year(s)

Schedule for Financial Year 2019-20 as below.

Schedule for Financial Year 2020-21 as below.

Section FOUR: Audits

Link to most recent Internal Audit Report (PDF format)

Link to most recent External Audit Reports (PDF format)
This was not required for Financial Year 2018-2019 as Council
was eligible to seek exemption from external audit under extant
Audit and Governance Regulations. The Exemption Certificate
is attached below for reference.

However, for the financial year 2020/21, the Parish Council’s income
and expenditure rose above £25,000 and therefore a full AGAR was
necessary as below. AGAR3 has been submitted to the external auditor
for their review and assurance.

Link to most recent Notice of Public Rights and Publication
of Unaudited Accounts (PDF format)

The Public Rights (Inspection)Period runs from 14th June 2021 to
23rd July 2021

Link to most recent Notice of Conclusion of
Audit Statement (PDF format)

To be published here upon completion of External Audit

Section FIVE:

Governance Statement

Link to most recent Annual Governance Statement (PDF format)

Section SIX:

Accounting Statements

Link to most recent Annual Accounts information for previous Financial Year (PDF format)

Bank Reconciliation (signed) as at 31st March 2021

Summary and Explanation of Variances for 2020-21 accounts

CIL Statement as at 31st March 2021

Chardstock Parish Council PWLB Statement as at 31st March 2021

Section SEVEN: Assets

Link to most the recent register of public land and assets
owned by this Council (PDF format)

Section EIGHT: Contact Us

Clerk’s Details: Paul Hayward, Clerk and RFO.
Telephone: 07711 929227 / 01297 631532
Address for Correspondence:

12 Charter Road, Axminster, EX13 5GR

The Clerk only works for the Parish Council on a part-time
basis and so may not be able to respond to your emails or
calls immediately.

Section NINE: Information

Link to Parish Information Page below

This site contains local information, community contact details and
additional information relating to the parish and community of Chardstock. This webpage represents the formal, official website for
the Parish Council however.

Section TEN: Reports

Most recent County Councillor Report below

Most recent District Councillor Report below


Section ELEVEN: General Data Protection Regulations 2018

Link to Parish Council’s Privacy Policy (PDF format)

Link to Council’s Privacy Notice (PDF format)

Link to Council’s Consent Form (PDF format)

Section TWELVE:
Website Accessibility


The Parish Council believes that this website is fully compliant with the requirements of the Website Accessibility Regulations referred to at the start of this webpage. If you believe that this is not the case, please contact the website administrator (The Clerk) using the contact details above or by clicking HERE.


The Parish Council believes that all documents provided herein conform with the requirements of the aforementioned Accessibility Regulations. If you require these documents in another format, other than PDF, please contact the Clerk as above (or by clicking HERE) and advise what format you would like the documents provided in. Council will endeavour to provide the documents in that format within 10 working days although it may take longer dependent on the amount and type of formatting required.