In memory of Her Majesty The Queen who passed away on 8th September 2022.

Statement from the Chair of the Council, Cllr. Caroline Wilson.

Chardstock Parish Council joins the rest of the country in expressing its profound sorrow on the death of Her Majesty Queen Elizabeth II.
Her service to the United Kingdom and the Commonwealth, throughout her long and active life was unparalleled. We offer our deepest condolences to her family and all those who mourn her loss. God Save the King.

Arrangements for the Formal National Period of Mourning:

Condolence Books
The Guildhall in Axminster and the East Devon District Council Office in Honiton will open a Condolence Book which Chardstock Parish Residents can also sign. An online Book of Condolence is available at:

Please place any flowers in memory of Her Majesty Queen Elizabeth II at the Chardstock Parish Church or on the Minster Green in Axminster.
Flowers will remain there until the day after the Funeral (20th September.) We respectfully ask that all flowers laid have the plastic/cellophane removed beforehand. Please do not leave non-floral tributes such as candles, artwork, soft toys etc as the protocol for such tributes prohibit this and they will be removed.

Flags and Proclamations
The Proclamation will be read in London on the 10th September at 11am from St. James’ Palace and then in other cities the day after (Exeter at 1pm 11th September). Locally it will be the day after that (12th), located at East Devon District Council Offices, Blackdown House, Border Road, Heathpark Industrial Estate, Honiton, Devon EX14 1EJ

Union flags will be flown at half-mast until the London Proclamation is read and will then remain at masthead until 1pm on the following day whereupon they will be returned to half-mast for the remainder of the Mourning Period until they are re-flown at the mast head on the day after the State Funeral (20th).

Both the day of the State Funeral (19th) and the following day have been designated as National Holidays.


Published in accordance with the Transparency Code 2015 and compliant with the Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018.
See Section TWELVE below for further details and also to view
the Accessibility and Document Accessibility Statements.

See also for additional parish information

This site also contains all of the ongoing material and publicity
relating to the ongoing Chardstock Community Shop Project
(May 2022)

Section ONE: Meetings

Dates for future meetings of the Parish Council:

Date of next scheduled Council meeting(s):

An Ordinary Meeting on Wednesday 14th Sept. 2022 – 7.00pm
(This meeting will be held in person at Chardstock Community Hall)

Link to Agenda (PDF format) for forthcoming meeting(s)

Agenda to be published here prior to the next scheduled meeting.

Link to meeting papers (PDF format) for the forthcoming meeting:

Links to the Minutes (PDF format) of Council meetings held during the last 12 months, previously approved (or still in draft form):

Minutes of meeting held 20th July 2022 to be published here shortly.

Minutes of meetings prior to this can be obtained from
Clerk upon request.

Section TWO: Councillors

List of Councillors with contact details and positions held within Council

Cllr. Caroline Wilson (Chair of Council) – 01460 220367

Cllr. Pauline Greer (Vice-Chair of Council) – 07841 201628

Cllr. Fred Eames – 01460 220262

Cllr. Sheila Hughes – tba

Cllr. Lavinia Sonnenberg – tba

Cllr. Michelle Reeve (number t.b.a.)

Member’s Register of Interest forms can be accessed via the link below:

Devon County Councillor for Chardstock (elected 2021)
Cllr. Iain Chubb;

East Devon District Councillor for Chardstock (elected 2019)
Cllr. Paul Hayward;

Section THREE: Spending

Items of expenditure over £100 for the last financial year
Schedule for Financial Year 2021-22 as below:

Items of expenditure over £100 for the previous financial year(s)

Schedule for Financial Year 2019-20 as below.

Schedule for Financial Year 2020-21 as below.

Section FOUR: Audits

Link to most recent Internal Audit Report (PDF format)

Link to most recent External Audit Reports (PDF format)
This was not required for Financial Year 2021-22 as Council
was eligible to seek exemption from external audit under extant
Audit and Governance Regulations. The Exemption Certificate
is attached below for reference.

Link to most recent Notice of Public Rights and Publication
of Audited Accounts (PDF format)

The Public Rights (Inspection)Period runs from 1st July 2022 to
11th August 2022.

Link to most recent Notice of Conclusion of
Audit Statement (PDF format:

Not required for FY21-22 as Council has claimed exemption from
External Auditing regime as per Audit legislation extant.

Section FIVE:

Governance Statement

Link to most recent Annual Governance Statement (PDF format)

Section SIX:

Accounting Statements

Link to most recent Annual Accounts information for previous Financial Year (PDF format)

Bank Reconciliation (signed) as at 31st March 2022

Summary and Explanation of Variances for 2021-22 accounts

Not required as Council has claimed exemption from external
audit regime.

CIL Statement as at 31st March 2022

Chardstock Parish Council PWLB Statement as at 31st March 2022

Section SEVEN: Assets

Link to most the recent register of public land and assets
owned by this Council (PDF format)

Section EIGHT: Contact Us

Clerk’s Details: Paul Hayward, Clerk and RFO.
Telephone: 07711 929227 / 01297 631532
Address for Correspondence:

12 Charter Road, Axminster, EX13 5GR

The Clerk only works for the Parish Council on a part-time
basis and so may not be able to respond to your emails or
calls immediately.

Section NINE: Information

Link to Parish Information Page below

This site contains local information, community contact details and
additional information relating to the parish and community of Chardstock. This webpage represents the formal, official website for
the Parish Council however.

Section TEN: Reports

Most recent County Councillor Report below

Most recent District Councillor Report below:


Section ELEVEN: General Data Protection Regulations 2018

Link to Parish Council’s Privacy Policy (PDF format)

Link to Council’s Privacy Notice (PDF format)

Link to Council’s Consent Form (PDF format)

Section TWELVE:
Website Accessibility


The Parish Council believes that this website is fully compliant with the requirements of the Website Accessibility Regulations referred to at the start of this webpage. If you believe that this is not the case, please contact the website administrator (The Clerk) using the contact details above or by clicking HERE.


The Parish Council believes that all documents provided herein conform with the requirements of the aforementioned Accessibility Regulations. If you require these documents in another format, other than PDF, please contact the Clerk as above (or by clicking HERE) and advise what format you would like the documents provided in. Council will endeavour to provide the documents in that format within 10 working days although it may take longer dependent on the amount and type of formatting required.